Online Privacy Notice
Effective Date: January 1, 2020

Protecting Your Online Privacy

Union Data Systems, Inc is committed to the online privacy for all authorized users of the, and websites, hereafter known as “our websites” or “our applications”. We want you to know how we handle the information we learn about you from your visits. By using our applications, you agree to the terms and conditions of this Notice. The terms “you” and “your” in this Notice refer to authorized system users, while the terms “we”, “us”, and “our” refer to Union Data Systems, Inc.

Information We Collect Online

We collect standard technical information about your online browsing activity such as, but not limited to; browser type, version, user preferences, pages visited, computer OS, IP address, and domain name.

By using our services, you will likely provide us with personally identifiable information by completing various forms and other online fields within our applications. This includes but not limited to; your company contact information, bank account details, employee names, social security numbers, and other related employee data, as required for Trust Fund Benefit reporting purposes.

Sharing and Using Information

We share your information, with permission and on a need to know basis, with designated third parties who are not related by common ownership or control such as:

We use the above information:

Online Security

To protect your information, we maintain physical, electronic and procedural safeguards that comply with federal regulations. All authorized users have unique login credentials, while SSL encryption protects your session from interception by an unauthorized third party. These protections help ensure that the information you provide remains safe and secure.

You should never send us private data, sensitive account information, or social security numbers via regular e-mail, as this method is not secured by our procedural safeguards and could be intercepted by a third party.

Cookie Policy

We use cookies and other similar tracking technologies to monitor the use of our websites, so we can continue to improve the design and functionality. Such tools do not contain or capture personal information. Most web browsers allow you to adjust your browser settings to decline or delete cookies but doing so may negatively impact your experience with our websites. If you choose not to accept cookies from our websites, then you will not be able to access and use the applications. See our Cookies Policy for more information.

Linking to other Websites

We may provide you with links to other websites not owned or operated by Union Data Systems, Inc. If you follow links to websites not controlled by us, then you should review their privacy policies and other terms, as they may be different from those of our websites. We do not guarantee and are not responsible for the privacy, security, accuracy, completeness, reliability of other websites.

Protecting Children's Privacy Online

We do not knowingly collect information from children under 13 without parental consent. If you are under 13, please do not enter your personal information. For more information about the Children's Online Privacy Protection Act (COPPA), visit the Federal Trade Commission website.

California Consumer Privacy Act (CCPA)

The California Consumer Privacy Act (CCPA) provides residents of California specific privacy rights that may govern your use of our website, including the right to: (1) request information from us regarding the categories and specific pieces of personal information we’ve collected about you; (2) request, twice in a 12-month period, a copy of the information we’ve collected about you over the last 12 months; (3) request the deletion of personal information we’ve collected about you; (4) opt-out of the sale of personal information; and (5) not be discriminated against for exercising any of the above consumer rights.

Please note that your rights listed above are subject to certain exemptions and exceptions. To learn more about the CCPA, visit the California Attorney General’s CCPA portal at

Policy Changes

If it is necessary to make changes to our online privacy policies, we will update this policy with a new effective date.

Questions or Concerns?

Your trust is important to us. If you have questions, concerns, or comments about this policy, or our privacy practices, or the way your information is maintained and used, we would like to hear from you. Please call, email, or write us at:

Union Data Systems, Inc
Phone: (805) 938-0121
Write: P.O. Box 2971 Santa Maria, CA 93457